MeetingMind

About MeetingMind

Tired of scrambling to take notes and missing crucial details in your meetings? MeetingMind is your ultimate AI-powered meeting assistant for macOS, designed to capture every word so you can stay fully engaged! It automatically detects and records your Zoom meetings, delivering real-time, speaker-attributed transcripts and intelligent summaries with a single click. Imagine joining a call and knowing that perfect, searchable notes are being created for you automatically. It's built for professionals, remote teams, managers, and anyone who wants to transform meeting chaos into clear, actionable outcomes. The core value is undeniable freedom: freedom from frantic note-taking, freedom from forgetting action items, and the freedom of complete privacy with its on-device AI processing. MeetingMind ensures you never miss a detail, ever again, letting you focus on what truly matters - the conversation itself!

Features of MeetingMind

Automatic Zoom Detection & Recording

Say goodbye to manual start buttons! MeetingMind intelligently detects when you join a Zoom meeting and begins recording automatically. It sits quietly in your menu bar, springing into action only when needed. This seamless integration means you can walk into any meeting with absolute confidence that everything is being captured without you lifting a finger!

Dual-Source Audio Capture with Adaptive Gain

Experience crystal-clear audio every time! MeetingMind expertly captures both your microphone and your system's audio simultaneously. Its smart adaptive gain technology actively prevents annoying echo and audio clipping, ensuring that every participant's voice is recorded perfectly, whether they're speaking through your headphones or directly from the conference call!

Live AI-Powered Transcription & Assistant

Watch your meeting come to life in real-time! Powered by WhisperKit, MeetingMind generates instant, accurate transcripts that attribute speech to different speakers. Its embedded AI assistant goes further, highlighting key takeaways and tracking action items live. You can even chat with it during the meeting to ask questions about the discussion as it happens!

Privacy-First, Local AI Processing

Your conversations never leave your Mac! MeetingMind is built on a privacy-first architecture, performing all transcriptions and AI summarization directly on your device. For deeper insights, you have the choice to connect to local Ollama models or use your OpenRouter key, giving you powerful analysis without ever compromising your sensitive meeting data!

Use Cases of Meeting Cases

The Busy Project Manager

Juggling multiple client and team syncs is a breeze! MeetingMind automatically records every daily standup and project review, generating immediate summaries and a clear list of action items. No more chasing down "who said what" - you have a perfect record to reference, ensuring deadlines are met and accountability is clear across all your projects!

The Remote-First Team

Enhance collaboration and alignment across time zones! With MeetingMind, team members who can't attend live can quickly read the AI-generated markdown summary and transcript. This ensures everyone, regardless of location or schedule, stays on the same page and has access to the full context of decisions made and next steps defined!

The Freelancer or Consultant

Impress your clients with impeccable follow-through! Automatically record discovery calls and feedback sessions to capture every requirement and nuance. Use the AI assistant to instantly generate project briefs and proposals based on the conversation. This professional touch demonstrates attentiveness and builds tremendous trust from the very first interaction!

The Student or Researcher

Capture every detail from lectures, study groups, or interview sessions for your research! MeetingMind's accurate, searchable transcripts allow you to focus on understanding complex material instead of frantic note-taking. Later, you can easily search for specific topics or quotes, making study sessions and paper writing infinitely more efficient and effective!

Frequently Asked Questions

How does the automatic meeting detection work?

MeetingMind integrates seamlessly with your system to detect when you launch or join a Zoom meeting! It sits discreetly in your menu bar, monitoring for the meeting application. Once it identifies an active meeting, it automatically starts the recording process for you, ensuring you never forget to hit record and capture the entire discussion from the very beginning!

Is my meeting data kept private?

Absolutely! Privacy is our core principle. All audio processing, live transcription, and initial AI summarization happen directly on your Mac using on-device AI. Your raw meeting audio and transcripts never leave your computer unless you explicitly choose to connect to a cloud service like OpenRouter, which you control with your own API key!

What is included in the free version?

The free version is incredibly powerful! You get 60 minutes of recording per day, which is perfect for daily standups and short meetings. It includes automatic Zoom detection, live transcription, AI-generated summaries, and all processing done locally on your device. It's a fully-featured experience designed to be useful forever at no cost!

What are the system requirements for MeetingMind?

MeetingMind is optimized for modern Macs to ensure smooth, efficient performance! It requires macOS 13 (Ventura) or later and runs best on Apple Silicon (M1/M2/M3) processors, which excel at the on-device AI tasks. This ensures you get fast, accurate transcriptions and summaries without slowing down your computer during important calls!

Pricing of MeetingMind

MeetingMind offers simple, transparent pricing with no subscriptions! You can start with a fully-featured Free plan that includes 60 minutes of recording per day, perfect for most daily needs. When you're ready for unlimited usage, you can upgrade to the Unlimited plan with a single, one-time purchase. This grants you unlimited recording time, no daily limits, and includes lifetime updates, all secured through a one-time charge on the Mac App Store!