Draftsheet AI

Draftsheet AI is a revolutionary time capture tool built specifically for law firms that want to stop leaking billable hours. It solves the painful problem of underbilling, where fee earners consistently lose 10 to 15 percent of their billable time every single year due to clunky time trackers and manual admin. Instead of forcing lawyers to start and stop timers, remember every task, or reconstruct their day from memory, Draftsheet AI runs silently in the background on each lawyer’s machine. It passively observes which applications are active, which documents are open, and which matters are in focus throughout the day. It never captures keystrokes, screenshots, or file contents, so security and client confidentiality are guaranteed. At the end of the day, the fee earner clicks “Report” and the AI instantly groups activity into sessions, matches clients and matters, assigns billing codes, and writes detailed narratives. The result is a pre-filled timesheet that takes just 10 minutes to review and approve. This tool is designed for managing partners, practice managers, and fee earners at solo firms, mid-sized firms, and large practices who are tired of leaving money on the table. The average fee earner under-reports 48 billable minutes per day. At £250 an hour, that is £48,000 lost per fee earner each year. Draftsheet AI helps you recover that time and turn it into revenue. It pays for itself in week one.

Silent Passive Time Capture

Draftsheet AI installs on each lawyer’s machine with a single click and runs completely silently in the background. There are no timers to start, no forms to fill, and no interruptions to the lawyer’s workflow. The desktop agent captures activity every few seconds, observing which applications are active, which documents are open, and which browser tabs are in focus. It never requires the user to log time manually. This means fee earners can focus entirely on their work while the clock is watched for them. The result is a complete, accurate record of every billable minute spent, without any extra effort from the user.

AI-Powered Timesheet Generation

At the end of the day, the fee earner simply clicks “Report” and the AI takes over. It intelligently groups all captured activity into logical sessions, matches each session to the correct client and matter, assigns the appropriate billing codes, and writes detailed, professional narratives. This turns hours of fragmented activity into a clean, pre-filled timesheet in under one minute. The AI gets better every day because every edit the user makes, whether it is a client reassignment, billing code correction, or narrative tweak, retrains that fee earner’s personal model. The system learns their preferences and improves accuracy over time.

Revenue Reporting Dashboard

Managing partners and practice managers get a real-time, firm-wide view of billing performance. The revenue reporting dashboard shows hours captured, approved, and exported per fee earner. It displays utilisation rates by fee earner and team, highlights billed versus recorded time to reveal leakage at a glance, and breaks down performance by client and matter. These numbers update in real time as entries are approved, giving leadership the data they need before the month-end scramble. This feature empowers firms to make informed decisions about resource allocation, staffing, and profitability.

Enterprise-Grade Security and Compliance

Draftsheet AI is designed to watch the clock, not your content. It uses encrypted activity logs and minimal data capture, with DPA compliance as standard. The desktop agent captures only the active application name, window and document title, browser tab title and domain, calendar event title and duration, and active or idle timestamps. It never captures keystrokes, typed text, screenshots, screen recordings, file or document contents, email body text, full URLs, query strings, or clipboard contents. This security-first approach ensures that client confidentiality and data privacy are never compromised. Full security details are available for review.

Recovering Lost Billable Time for Managing Partners

Managing partners know their firms are losing revenue every day because fee earners forget to log time or reconstruct from memory. Draftsheet AI eliminates this leakage by automatically capturing every billable minute. The partner can log into the revenue dashboard and see exactly how much time each fee earner has worked, how much has been billed, and where the gaps are. This data-driven insight allows leadership to address underperformance, improve utilisation rates, and recover the 12 percent or more of billable time that typically goes unrecorded. It turns time leakage into a measurable, recoverable asset.

Simplifying End-of-Day Time Entry for Fee Earners

Fee earners hate manual time tracking because it is tedious, interruptive, and easy to get wrong. Draftsheet AI removes the friction entirely. The lawyer works as usual all day, opening documents, writing emails, conducting research, and attending meetings. At 5 PM, they click one button to generate a pre-filled timesheet. They spend just 10 minutes reviewing, approving, or making small edits before pushing the entries directly to their billing system. This saves hours of administrative time each week and eliminates the stress of trying to remember what happened six hours ago.

Improving Billing Accuracy for Compliance and Audits

Accurate time records are essential for client billing, compliance, and potential audits. Manual time tracking is prone to errors, omissions, and rounding down. Draftsheet AI provides a precise, auditable log of activity that can be reviewed and approved. Every session is timestamped and linked to the specific document, application, or browser tab that was active. This creates a clear, defensible record of work performed. If a client questions a bill, the firm can provide detailed evidence without exposing any confidential content. This builds trust and reduces billing disputes.

Onboarding New Lawyers and Standardising Firm Processes

When new lawyers join a firm, they often struggle with the firm’s specific time tracking and billing codes. Draftsheet AI eliminates this learning curve. The AI automatically assigns billing codes based on the activity and the firm’s existing chart of accounts. New fee earners simply review and approve the pre-filled entries, and the personal model learns their preferences over time. This standardises the billing process across the firm, ensures consistency, and reduces the administrative burden on training and support staff. It gets new lawyers billing accurately from day one.

Draftsheet AI pays for itself in week one. They offer a free pilot period so you can try the product risk-free, then a per-seat annual contract. There are no setup fees. Two pricing tiers are available:

SOLO is ideal for sole practitioners and small firms. It includes passive activity capture, AI timesheet generation, billing code auto-assignment, CSV and PDF export, 30-day data retention, the ability to import clients and matters, and email and chat support.

FIRM is ideal for mid-sized firms. It includes everything in Solo plus revenue reporting, direct billing system integrations, client and matter management, a utilisation dashboard, 90-day data retention, and phone support.

Book a call to discuss your specific needs and get a custom quote.

How does Draftsheet AI capture my time without me doing anything?

Draftsheet AI installs a lightweight desktop agent on your machine with a single click. The agent runs silently in the background and captures activity every few seconds. It looks at which application is active, the window or document title, and the browser tab title and domain. It also tracks calendar event titles and durations. You never have to start a timer or fill out a form. At the end of the day, you click “Report” and the AI generates your timesheet automatically. It is completely passive and requires zero effort from you during the workday.

Is my data secure and confidential?

Absolutely. Draftsheet AI is designed with security and privacy as the top priority. The desktop agent never captures keystrokes, typed text, screenshots, screen recordings, file or document contents, email body text, full URLs, query strings, or clipboard contents. It only captures application names, window titles, browser tab titles and domains, and timestamps. All activity logs are encrypted. The system is DPA compliant and built for law firms that handle sensitive client information. You can review the full security details on our website.

How long does it take to set up and start using Draftsheet AI?

Setup is incredibly fast and easy. The desktop agent installs on each lawyer’s machine with a single click. Once installed, it starts capturing activity immediately. There is no complex configuration or training required. Fee earners can start using it the same day. We also offer a free pilot period so you can test the system with your team before committing. You can cancel anytime during the pilot. Most firms see accurate timesheets within the first day of use.

Can Draftsheet AI integrate with my existing billing system?

Yes! Draftsheet AI integrates directly with popular legal billing systems including Clio and LEAP. After you review and approve your pre-filled timesheet, you can push the entries directly to your billing system with one click. This eliminates manual data entry and ensures your billing records are always accurate and up to date. We are continuously adding new integrations. If your system is not listed, please contact us to discuss options.