Proplanum

About Proplanum

Tired of the endless chaos of spreadsheets, paper requests, and manual scheduling? Proplanum is your ultimate all-in-one solution to revolutionize workforce management! Designed for dynamic businesses of all sizes, this powerful platform seamlessly combines intelligent work scheduling, precise time tracking, and streamlined team management into one intuitive system. It completely replaces outdated, error-prone methods, automating repetitive tasks and giving managers crystal-clear, real-time visibility into who is working, where, and when. Imagine slashing the hours spent on admin, eliminating costly payroll errors, and finally having the right staff in place exactly when you need them! Proplanum's AI-driven engine generates optimal shift plans based on real demand forecasts—like expected sales or customer traffic—ensuring you maximize productivity while tightly controlling labor costs. Built for speed, flexibility, and security, it empowers your team to react instantly to changes, improve internal communication, and focus on strategic growth. Ready to transform your operations? Dive into a better way of working with a generous 21-day free trial—no credit card required!

Features of Proplanum

AI-Powered Shift Planning

Say goodbye to guesswork and hours of frustrating schedule building! Proplanum's intelligent AI automatically generates the optimal shift plan for you. It analyzes key demand drivers like historical sales data, customer footfall, and reservation levels to predict exactly how many staff you need, hour by hour. This ensures you're never overstaffed during slow periods or understaffed during critical rushes, perfectly balancing customer service excellence with strict cost control. It even considers employee preferences and labor regulations to create fair, conflict-free schedules in minutes!

Multi-Platform Time Tracking

Capture working hours accurately and effortlessly from anywhere! Proplanum offers flexible time registration through a user-friendly web app, a convenient mobile app, physical kiosks, and simple QR code check-ins. This eliminates manual timesheet errors and "buddy punching," giving you a precise, real-time record of actual hours worked versus planned hours. The data seamlessly flows into the system, making payroll processing a breeze and providing undeniable clarity for both managers and team members on attendance and punctuality.

Centralized Request & Communication Hub

Streamline all team coordination and eliminate communication gaps! The platform acts as a single source of truth for managing leave requests, availability changes, and shift swaps. Employees can submit requests digitally, managers can approve them with one click, and everyone stays instantly updated. This transparent system reduces back-and-forth emails and messages, fosters teamwork, and empowers employees to manage their work-life balance, all while ensuring coverage is always maintained.

Real-Time Analytics & Payroll Export

Make data-driven decisions and simplify your financial processes! Proplanum provides managers with a comprehensive, live dashboard showing key metrics like labor costs, overtime trends, and attendance rates. You can instantly see the impact of your scheduling decisions. Furthermore, the system allows you to export perfectly accurate, formatted reports of worked hours directly for payroll processing. This eradicates manual data entry mistakes, saves accounting teams countless hours, and guarantees employees are paid correctly and on time.

Use Cases of Proplanum

Retail & Sales

Retail managers can finally conquer peak shopping hours without overspending! Proplanum helps plan precise shift coverage for busy periods like weekends or holidays, ensuring shelves are stocked and checkout lines move quickly. It prevents overstaffing during quieter weekdays, directly protecting the bottom line. Automatic time tracking instantly flags unexpected absences, allowing for swift shift replacements to maintain seamless customer service and drive sales higher!

Hospitality & Restaurants

Turn table turnover into higher profits! For restaurateurs, Proplanum is a game-changer. It forecasts customer traffic based on reservations and trends, suggesting the ideal number of servers, hosts, and kitchen staff for every shift. This prevents frustrating wait times for diners and avoids costly overtime during slow periods. The easy shift-swap feature lets staff manage changes themselves, keeping the team happy and operations running smoothly during the dinner rush.

Hotels & Accommodation

Optimize staff levels across your entire hotel operation! From housekeeping to front desk, Proplanum analyzes booking occupancy levels to recommend the perfect staffing schedule. This ensures impeccable guest service during check-in/out rushes and full turndown service, while avoiding unnecessary labor costs during low-occupancy nights. The centralized system harmonizes schedules for all departments, preventing coverage gaps and elevating the overall guest experience.

Healthcare & Clinics

Ensure patient care never falters due to staffing issues! Healthcare administrators use Proplanum to create automated, compliant schedules for doctors, nurses, and support staff that adhere to strict labor laws and union rules. The system manages complex rotations, tracks certifications, and ensures mandatory breaks are respected. This guarantees a consistent, qualified team is always present, improving patient flow and safety while reducing administrative burnout.

Frequently Asked Questions

How does the AI shift planning actually work?

Proplanum's AI is a smart scheduling assistant! You feed it your business data—like past sales figures, customer traffic patterns, or reservation forecasts. The AI analyzes this information to predict future demand. It then cross-references this demand with your team's availability, skills, contract hours, and labor rules to automatically build a shift schedule that covers your needs efficiently and fairly. You can review and tweak the proposal in minutes, saving hours of manual work!

Is Proplanum suitable for a small business with just a few employees?

Absolutely! Proplanum is built to scale and is incredibly valuable for small teams. It eliminates the spreadsheet chaos that even a 5-person business can experience. You'll save time on scheduling, gain crystal-clear insight into labor costs, and automate time tracking and request management. The free trial is a perfect, no-risk way to experience how much simpler workforce management can be, no matter your team's size.

Can employees use Proplanum on their phones?

Yes, and they'll love it! Proplanum offers a full-featured mobile app for both iOS and Android. Employees can view their schedules, clock in and out, request time off, swap shifts with colleagues, and communicate with managers—all from their smartphone. This empowers your team and keeps everyone connected and informed, whether they're on the go or on the floor.

How does the 21-day free trial work?

Getting started is easy and completely risk-free! Simply sign up on the Proplanum website—no credit card is required. You'll get immediate, full access to all platform features for 21 days. This gives you ample time to import your team data, build schedules, test the time tracking, and see the real-time benefits. There's no obligation, and you can choose a plan that fits your business at the end of the trial if you love it